Polite Invoice Reminder Letter
A gentle, good-faith nudge for an invoice that is due or only just overdue — professional, warm, and easy to send before chasing ever feels awkward.
When to use this
Send this 1–3 days before the due date, or just after it. It assumes the best of your client — that payment simply hasn’t happened yet — and keeps the relationship completely intact. It’s the right first touch for almost any invoice.
Sample excerpt
Just a quick note to let you know that invoice #1042 for £1,800 is due on 15 August. If you've already arranged payment, please ignore this — and thank you. If not, bank details are below and I'm happy to answer any questions.
Why it works
A polite reminder does the quiet work of getting most invoices paid without any friction at all. Because it assumes good faith, it protects the relationship while still putting the invoice back on your client’s radar. NudgeBadger fills in your invoice details, due date, and payment terms so the tone lands exactly right.
Related guides
NudgeBadger provides tools, templates, and general guidance only. We are not solicitors, and nothing on this page — including this letter template — is legal advice. It's written to help you understand the process, not to tell you what to do in your specific situation. If your case is complex, high-value, or already disputed, speak to a qualified solicitor before relying on anything here.
NudgeBadger builds this letter around your invoice details in under a minute — professional, legally-aware, and free to try.